business letter format – samples

business letter format – samples

Business Letter Format

Contact Information (Your contact information)
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Date

Contact Information (The person or company you are writing to)
Name
Title
Company
Address
City, State, Zip Code

Salutation

Dear Mr./Ms. Last Name: (Use a formal salutation not a first name)

Body of Business Letter

When writing a business letter, keep you letter simple and targeted, so
the purpose of your letter is clear. Single space your letter and leave
a space between each paragraph. Left justify your letter.

The first paragraph of your business letter should provide an introduction to why you are writing.

Then,
in the following paragraphs provide more information and specific
details about your request. Explain why you are writing so it’s easy
for the reader to understand what you are asking.

The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request.

Leave a blank line after the salutation, between each paragraph, and before the complimentary close.

Complimentary Close:

Respectfully yours,

Signature:

Handwritten Signature (for a mailed letter)

Typed Signature

About Eva Luptáková

učiteľka v strednej odbornej škole s aprobáciou slovenský jazyk a literatúra, anglický jazyk, občianska náuka; regionálna konzultantka programu eTwinning pre Národnú podpornú službu elektronickej spolupráce škôl na Slovensku pri Žilinskej Univerzite v Žiline
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